Documents are the significant part of any Organization. With the growing trend of moving to the Cloud and Digitalization of the Organzation, it is essential to manage the challanges come with migrating documents to the Cloud.
One of the primary drivers for the Organizations to move their documents to OneDrive to reduce the Operational cost, Documents Storage Cost and leverage the agility and mobility of the OneDrive.
Once the documents have been migrated to the OneDive, the real challenge needs to be addressed is “Internet Usage”.
So, what are the options available to address this challenge?
Option # 1: Leveraging in-built functionality
Microsoft has done an excellent job by providing options for end users to manage documents download/upload speed along with ad-hoc sync feature.
Users can configure upload/download limit (Throttling) by going to “Settings” -> “Network”
another option is instead of syncing the files as you make the changes you can schedule sync process by right-clicking on OneDrive and selecting appropriate sync schedule
These are the low-cost user drive solutions. However, it does require significant user training and a good understanding of the product features
Option # 2: Deploying Group Policy
In an enterprise environment with large no of users, relying on the user-driven solution is certainly not an optimal option. In this scenario, we can adopt and deploy a universal solution by defining and implementing a group policy. You can create a new policy by going to local group policy -> Windows Settings -> Policy-based QoS -> Create new policy. You can specify “Outbound Throttle Rate” based on your business need:
Option # 3 : NetBalancer
NetBalancer is an internet traffic control and monitoring tool which offers Time-based traffic rules and monitor and limit with DPI (Deep Packet Inspection). It monitors and manages internet activity based on the priorities set on each running application. The tool comes with 6 priority levels, from the limit, ignore block, to low, normal, and high, in each download and upload category. These priorities can be configured and managed for each network adopter.
Option # 4: Riverbed’s SteelHead
SteelHead SaaS is an integrated, purpose built, end-to-end scalable solution that accelerates SaaS application delivery to and from the cloud. You can start optimization for SaaS application such as OneDrive with any physical or virtual SteelHead solution. Delivered as a service, subscription model, SteelHead SaaS is easy to deploy and requires no changes to the user side or in the SaaS-provider cloud
In a nutshell, depending on the budget and the expertise available, Organization can adopt the various solution to enhance user experience.