A SharePoint team site is a place that users can collaborate on files, documents, and ideas. It is set up to facilitate two-way communication between team members. SharePoint offers a full range of document libraries, task lists, calendars, workflows, wikis, and other features to help a team communicate and collaborate.
With both OneDrive for Business and a SharePoint team site, your files are stored in the cloud. You can sync either OneDrive for Business or SharePoint to your computer. See Sync your OneDrive for Business files or Sync site libraries to your computer for more info.
When to save documents to a team site library
- You want team members to recognize the document as being relevant to an ongoing project.
- You want to spread ownership and permissions across a wider collection of people. If a document is important to the success of a project, it’s a good idea for there to be people other than yourself who can control what happens on the site.
- You want permissions to be granted on a site basis, instead of on individual documents. If people have access to the team site, then they have access to documents stored in the site.
- Other project-related documents are already saved to the team site library, and others expect to find it there.
- You want to create a check-in workflow that assigns the document to someone else.
Office 365 Groups
Office 365 Groups is a powerful and productive platform that brings together conversations and calendar from Outlook, files from SharePoint, tasks from Planner, and a shared OneNote notebook into a single collaboration space for your team. Your team interactions can be more social than traditional group communications because you can use @mentions to get your teammates’ attention and “like” messages rather than agreeing via email.
Office 365 Teams
Microsoft Teams provides a modern conversation experience for today’s teams. Microsoft Teams supports not only persistent but also threaded chats to keep everyone engaged. Team conversations are, by default, visible to the entire team, but there is the ability for private discussions. Skype is deeply integrated, so teams can participate in voice and video conferences. And everyone can add personality to their digital workspace with emojis, stickers, GIFs and custom memes to make it their own.
OneDrive for Business
OneDrive for Business is a place where you can store files from your computer into the cloud, and access them from any device, or share them with others. As part of Office 365 or SharePoint Server, OneDrive for Business lets you update and share your files from anywhere and work on Office documents with others at the same time.
When to save documents to OneDrive for Business
- You don’t plan to share them.
Documents you place in OneDrive for Business are private by default, unless you place them in the Shared with Everyone folder. This makes OneDrive for Business your best option for draft documents or personal documents that no one else needs to see.
- You plan to share files individually and with a limited scope or lifecycle.
For example, you’re writing a blog post that may not be associated with a project, and you’d like a few colleagues to review it before you post it. In this case, you expect people to use the document once without needing additional storage or context information. All they need is a link to the document and editing permission.
- You can’t identify an existing team site where your document belongs, and you don’t think the purpose of the document warrants creating a new one
Note: Orignally published at Kiefer Consulting.com